Manage Your Schedule Smoothly with the Keyboard! Recommended Shortcuts for the macOS Calendar App
We have summarized how to manage your schedule smoothly with the keyboard by learning the shortcuts for the standard macOS Calendar app. Once you master them, you can speed up your workflow.
Posted at: 2022.7.7
Default Key Layout
Switching Views
Since you often check multiple events in the calendar, just remembering the shortcuts for switching views can speed up your calendar management.
| Action | Shortcut |
|---|---|
| Switch to day view | Command + 1 |
| Switch to week view | Command + 2 |
| Switch to month view | Command + 3 |
| Switch to year view | Command + 4 |
| Go to today | Command + T |
| Move to next | Command + Right Arrow |
| Move to previous | Command + Left Arrow |
Switching views is convenient, but "Move to next" and "Move to previous" are shortcuts you definitely want to remember.
Creating and Editing Events
This is where it gets serious. By learning how to create and edit events, you can operate almost everything in the macOS Calendar using only the keyboard.
| Action | Shortcut |
|---|---|
| Create event | Command + N |
| Duplicate event | Command + D |
| Delete event | (Select event and) Backspace |
| Select event | (Move to event's date and) Up/Down Arrow |
| Edit event | Command + E |
| Modify event | (After entering edit mode) Select item with Tab, confirm with Enter, finish with Esc |
The operations get a bit more complex here. Creating and duplicating events is simple, but editing and modifying events can take some time to get used to. The idea is to enter edit mode with "Command + E" and move between items with Tab. Any changes you make are saved automatically without needing to explicitly save.
Useful Keyboard Operations for the macOS Calendar App
Adding an Event to Any Date
First, the basic way to add an event.
- Enter day view with "Command + 1"
- Move to your desired date with "Command + Arrow Key"
- Enter creation mode with "Command + N", enter the event name, and press Enter to create
- Enter edit mode with "Command + E" and enter detailed information
You can add a new event using only the keyboard. Once you learn this operation, you can really manage your calendar quickly.
Modifying an Existing Event
Next, how to modify an existing event.
- Enter day view with "Command + 1"
- Move to your desired date with "Command + Arrow Key (Left/Right)"
- Move to your desired event with "Command + Arrow Key (Up/Down)"
- Enter edit mode with "Command + E" and enter detailed information
- Exit edit mode with "Esc"
This is similar to creating an event, but the difference is that you select the specific event after moving to the date. Once you master this, you can operate almost everything in your schedule using only the keyboard.