Ultra-Fast Task Management! Handy Shortcuts for the macOS Reminders App
If you're using macOS, you can use the Reminders app for free. By learning some handy shortcuts, ultra-fast task management becomes possible.
Posted at: 2023.10.23
Creating Tasks
The shortcuts for creating tasks are the same as those in macOS. However, knowing how to create lists can be surprisingly useful.
| Action | Shortcut |
|---|---|
| New Reminder | Cmd (⌘)N |
| New List | ShiftCmd (⌘)N |
Editing Tasks
Editing commands make the Reminders app easier to view and manage.
Especially by using "Indent" and "Flag," you can organize your tasks more efficiently. If you use these shortcuts to quickly categorize tasks, you can manage them much more effectively.
As a mnemonic: Indent uses "left and right ()," and Flag uses "Shift + F for flag."
| Action | Shortcut |
|---|---|
| Indent Reminder | Cmd (⌘)] |
| Outdent Reminder | Cmd (⌘)[ |
| Show All Subtasks | Cmd (⌘)E |
| Hide All Subtasks | ShiftCmd (⌘)E |
| Add or Remove Flag to Reminder | ShiftCmd (⌘)F |
| Mark Reminder as Completed or Incomplete | ShiftCmd (⌘)C |
| Show or Hide Completed Reminders | ShiftCmd (⌘)H |
| Delete Tag | Delete |
Setting Deadlines for Tasks
It’s important to use tasks and deadlines together, but setting deadlines with the mouse each time can be quite tedious.
In the macOS Reminders app, you can set rough deadlines entirely with shortcuts, so you can complete everything from task creation to deadline setting in a single line using only the keyboard.
With this, even adding a large number of tasks is no longer a hassle.
| Action | Shortcut |
|---|---|
| Set reminder deadline to today | Cmd (⌘)T |
| Set reminder deadline to tomorrow | Option (⌥)Cmd (⌘)T |
| Set All Overdue Reminders to Today | CtrlCmd (⌘)T |
| Set reminder deadline to this weekend | Cmd (⌘)K |
| Set reminder deadline to next week | Option (⌥)Cmd (⌘)K |
Other Shortcuts
Finally, here are some shortcuts that may not be used as often, but are worth knowing for things beyond just task management.
| Action | Shortcut |
|---|---|
| Print reminder list | Cmd (⌘)P |
| Show or hide the sidebar | Option (⌥)Cmd (⌘)S |
Speed Up and Streamline Task Management with Shortcuts
The macOS Reminders app is a very convenient app that is free to use and can sync with your iPhone.
Task management often feels like a chore, but by using shortcuts, you can manage tasks quickly and smoothly using only the keyboard, dramatically reducing the “cost of managing tasks.”
It may take some time to get used to, but once you master it, you’ll be able to manage tasks instantly—even from emails—so be sure to make the most of these shortcuts!